The world of work is rapidly changing. With an increased demand for digital transformation, many organizations are now exploring new ways to automate and streamline their document-centric processes. The adoption of cloud-based document management and process automation offers numerous benefits over traditional on-prem solutions, including increased security, scalability, and cost-effectiveness.
Here are the top 10 reasons why your business should consider adopting cloud-based document management and process automation:
1. Increased Accessibility
Cloud-based document management systems allow users to access and collaborate on documents from anywhere with an internet connection in a way that on-prem software simply can’t. This increased accessibility helps organizations work more efficiently and helps remote workers stay connected to the organization’s document management processes.
2. Scalability
Cloud-based document management solutions can easily be adapted and scale up or down to meet the changing needs and size of an organization, without needing additional hardware or staff to maintain it. This ensures that organizations always have the resources they need to continue managing their documents effectively.
3. Cost-Effectiveness
On-prem, legacy document management systems often require significant installation costs for hardware, software, and the continued costs from maintenance and IT support. Cloud-based document-work systems, on the other hand, are typically offered as a service, reducing upfront costs and making it easier for organizations to budget for their document-centric needs.
4. Improved Collaboration
Cloud-based systems allow users to share and receive documents in any location and collaborate in real-time, reducing the need for lengthy email chains and minimizing the risk of version control issues. Users can easily append, annotate, redact, and leave comments wherever they are accessing.
5. Enhanced Security
Cloud-based document management solutions typically provide more robust security measures than on-prem solutions can provide, including encryption, secure backups, and access controls. On-prem solutions purely rely on physical security at their facilities. This enhanced security helps to protect sensitive information and ensures that only authorized users have access to the data.
6. Automated Backups
Cloud-based document management systems automatically back up your data, protecting it from system failures or natural catastrophes that can occur with on-prem solutions. Additionally, many cloud providers can help you roll back your system to a specific point in time if circumstances necessitate.
7. Simplified Integration
Cloud-based document management systems are often designed to integrate with other systems and applications, such as CRMs, ERPs, and project management tools, making it easier for organizations to integrate their document processes into existing workflows.
8. Flexibility
Cloud-based document management systems offer a great deal of flexibility in how they are implemented and applied. Cloud-based systems are much more scalable than on-prem solutions, allowing you to quickly add or reduce the number of seats you need. This allows organizations to customize their document management processes to meet their specific requirements, or the needs across multiple departments.
9. Instant Upgrades
Updates to on-prem solutions must be manually scheduled and initiated. Cloud-based document management systems are upgraded automatically, reducing the risk of downtime and ensuring that organizations always have access to the latest features and functionalities, without losing document access.
10. Reduced IT Burden
Cloud-based document management systems reduce the IT burden on organizations, as the responsibility for maintaining and upgrading the systems is typically handled by the service provider.
Adopting cloud-based document management and process automation is a game changer for businesses looking to increase efficiency, reduce costs, and enhance security. By leveraging the benefits of the cloud, organizations can transform their document processes, facilitating collaboration, automation, and much more.
If you’re ready to discover the cloud-based solution that can fully automate your document-dependent work, let’s talk.
