The digitization of business operations has brought about a sea of change in the way we manage and process information. There is even a stark contrast between the once popular traditional document management and solutions that can fully automate all aspects of document-dependent work emerging on the market today. In this blog post, we will discuss the key differences, benefits, and impacts of traditional document management and fully automating document-dependent work.
What Are the Key Differences Between Traditional Document Management and Document-Dependent Work Solutions?
In the past, traditional document management systems focused on document storage and organization, and perhaps simple workflows like routing for approval. However, new platforms expand the scope of automation to span every aspect of document work, and integrate documents, stakeholders and business processes to transform document work from a burdensome task to a powerful source of growth and positive impact for organizations of all sizes and across a broad range of industries. Here are few key differences in the outcomes driven by legacy DMS systems vs systems that power full document-dependent work:
Speed and efficiency: Automating document-dependent work streamlines processes and eliminates manual labor, resulting in faster and more efficient document management. On the other hand, traditional document management relies on manual processes that are time consuming, meaning that you need more time to accomplish less.
Accuracy: Automated document management systems use advanced algorithms to process data, reducing the risk of errors and increasing accuracy. With traditional document management, there are frequent errors that can occur due to human error or miscommunication that may invalidate entire processes.
Accessibility: Systems that automate document-dependent work provide secure and easy access to information from anywhere and at any time, making it easier to collaborate and share information. They can also grant or revoke access to documents at a moment’s notice. Plus being cloud-based means those users can access documents on the go or at their remote workstation.
Traditional document management, however, often involves fairly simple document storage solutions with either physical or digital documents that do not offer customizable accessibility options. Granting the right access to those who need it can be time-consuming and cumbersome.
Scalability: Automated document management systems can handle a large volume of data and can be easily scaled to meet the needs of growing businesses. It’s rare for modern, cloud document solutions to not offer an option for unlimited storage. Traditional document management systems, unfortunately, can become overwhelmed and inefficient as the volume of data increases.
How Can a Business Benefit From Automating Document-Dependent Work?
By doing more than just “managing” documents and instead putting those documents and their associated processes “to work” for the organization, businesses can experience countless benefits.
Increased productivity: Manual labor is often the expectation for any type of document process. With automated document management, you can streamline those processes, freeing up time and resources that can be used for more strategic tasks. You’ll be able to complete more projects in less time.
Improved accuracy: With automated document management systems, businesses don’t have to worry about disastrous implications of human error. With its automated workflows, they can ensure that every step of every process is doing exactly what it should, every time.
Better collaboration: Systems that automate document-dependent work can easily facilitate collaborative work. They can provide secure and easy access to information from anywhere and at any time, making it easier to collaborate and share information.
Increased security: Businesses can better protect themselves with automated document management systems. This is because their advanced security measures protect sensitive information, reducing the risk of data breaches and ensuring compliance with their industry’s regulations.
Solutions That Automate Document-Dependent Work Power Better Work
Automating document-dependent work can also have a significant impact on business outcomes and how they can reach their long and short-term goals.
Increased efficiency: Rather than standing by as your to-do list becomes longer, overwhelmed by where to start, you can automate your document-dependent work and do more with less time. Advanced automation systems can stop you from having to be the sole contributor for every little thing that needs to be done, ensuring that document-driven processes do not bottleneck. Your automation system can take on all the tedious document-related processes.
This leads to faster and more efficient document management, resulting in increased productivity and improved business outcomes.
Improved decision-making: Without an automated document management system, you’ll have to set aside time to organize your thoughts and data to be ready to make decisions for your organization. Through your automation system, you can have real-time access to accurate and up-to-date information, enabling the business to make informed decisions based on data-driven insights.
Increased competitiveness: Businesses can easily stay ahead of the curve in terms of innovation and efficiency by automating their document-dependent work. Automating document work is a brand new technology capability, so businesses that jump on it early can stay ahead of the competition.
Cost savings: Automating document-dependent work eliminates the need for manual labor, reducing labor costs and freeing up resources for other areas of the business.
In conclusion, the rise of technology has made it possible to automate document-dependent work, bringing about a true evolution to how we get document-driven work done. Traditional document management is no longer enough—documents need to work for us, not the other way around. As businesses continue to digitize their operations, it is important to consider the benefits of automating document-dependent work and to invest in technology that will support the future growth and success of the business.
If you’re ready to automate your document-dependent work, discover Revver today.
